Privacy notice for business partners, job applicants, emergency contacts, and website users

This privacy notice explains how Springboard processes your data.  If you do not fit the description of a job applicant, business partner or website user, you can contact us at the address below to find out if Springboard is processing your data.

1 Business partners

‘Business partners’ refers to past, current and potential clients, suppliers and other types of business partners (such as collaborators working for a mutual client).

1.1 What data are processed?

The personal data that might be processed by Springboard are those submitted to us by you or your colleagues or submitted to a conference (for example a delegate list), or a business networking platform (for example LinkedIn).  These data may include: your name; email address; phone number; role(s); employment history; and any personal interests voluntarily disclosed.

1.2 How do we use these data?

We process these data to discuss or conduct business (legitimate interest); for submitting invoices (performance of a contract) or making payments (performance of a contract).  The legitimate interest is required to enable projects to be undertaken for the mutual benefit of Springboard and its clients.

We do not use your data for mass marketing.  We may contact you from time to time on a one-to-one basis to discuss past, current or potential projects.

1.3 Who has access to the data?

The data are limited to Springboard staff.  We use several IT systems, for example to store data, so it is conceivable that IT support staff might need to access your data to maintain the IT infrastructure that Springboard uses.  The IT systems are either in the EU or are in the US operated under Privacy Shield.

1.4 How long are the data kept for?

We maintain records whilst there is a chance that we might need to contact you regarding business.

2 Job applicants

Here ‘job’ could refer to any of full-time, part-time role, permanent or temporary.  Therefore, it includes contractors.

2.1 What data are processed?

The personal data that might be processed by Springboard are those submitted by you or a recruitment consultant on your behalf during a job enquiry or application.  These data may include: your name; academic record; employment history; gender; health; nationality and visa status; passport details; current and potential salary, bonus and pension; address; phone number; and date of birth.

2.2 How do we use these data?

We process these data to assess your suitability for the role (legitimate interest); for making job offers (complying with contracts); and ensuring your right to work in the UK (legal obligation).  The legitimate interest is exploring your suitability for employment because employing people is necessary for the operation of Springboard and for delivering projects to clients.

We do not use your data for marketing.

2.3 Who has access to the data?

The data are limited to personnel within Springboard who are involved in your job application.

Your health data may be processed by Springboard and external organisations such as medical professionals, occupational health professionals, and lawyers to review your ability to perform your role and decide on any reasonable adjustments that Springboard should make.

We use several IT systems, for example to store data, so it is conceivable that IT support staff might need to access your data to maintain the IT infrastructure that Springboard uses.  The IT systems are either in the EU or are in the US operated under Privacy Shield.

2.4 How long are the data kept for?

We keep your name on our log of recruitment candidates, and our interview notes, in case you apply for a role again, either directly or via recruitment consultants.

If your application is unsuccessful, your personal data (except those above) are deleted within 12 months.  If your application is successful, your personal data is processed according to our data protection policy for employees, contractors and students, which you will receive on induction.

3 Emergency contacts for Springboard employees, contractors and students

This section applies to you if a Springboard employee, contractor or student has given your contact details to us as the person to contact in the event of an emergency relevant to them.

3.1 What data are processed?

The personal data that are processed by Springboard are those submitted by the relevant Springboard employee, contractor or student.  These data are: your name; phone number; and relationship to the employee, contractor or student.

3.2 How do we use these data?

We process these data to contact you in the event of an emergency relevant to the employee, contractor or student that gave us your contact details (legitimate interest).  The legitimate interest is necessary to enable us to contact you for the mutual benefit of Springboard’s employee, contractor or student, you, and Springboard.

We do not use your data for marketing.

3.3 Who has access to the data?

The data are limited to Springboard staff.  We use several IT systems, for example to store data, so it is conceivable that IT support staff might need to access your data to maintain the IT infrastructure that Springboard uses.  The IT systems are either in the EU or are in the US operated under Privacy Shield.

3.4 How long are the data kept for?

Emergency contact details are deleted within 7 years of the end of employment or contract.

4 Website users

Cookies may be used to track sessions, for example understanding the order in which users view pages on springboard.pro.  For further information, visit http://www.aboutcookies.org/  You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser.  However, in a few cases, some of our website features may not function as a result.

The springboard.pro website uses Google Analytics to understand how visitors use it.  Springboard does not attempt to identify individuals.  This information is used to compile statistical reports of website activity.  See the Google Analytics privacy page for more information.

5 Policies common to all of the above data subjects

5.1 Access to your data and correction

You have the right to a copy of the data that we hold about you.  If you would like a copy of some or all of your personal data, please contact us using the details below.  We want to ensure that your personal data are accurate and up-to-date.  You may ask us to correct or remove data you think are inaccurate.

You have the right to lodge a complaint with a supervisory authority, which is likely to be the UK Information Commissioner’s Office.

5.2 Automated decision making and profiling

No automated decision making, or profiling of personal data is undertaken.

5.3 Changes to our privacy policies

We keep our privacy policies and procedures under regular review and we will place any updates on this web page.  This privacy notice was last updated on 19 May 2018.

5.4 Identity and contact details of the data controller

Please contact:

Springboard Pro Ltd.
St. John’s Innovation Centre
Cowley Road
Cambridge CB4 0WS
United Kingdom

Contact name: Tom Oakley

You can also use our contact form.